Damien Center
  • - Administration & Human Resources
  • Indianapolis, Indiana, IN, USA
  • Full Time

Summary

This position has been created to support the Damien Center mission in being a trusted partner through services, education, and advocacy for all people living with or at risk for HIV and any person seeking a safe and welcoming home for care. Key outcomes include implementing all fiscal functions of Damien Center and Damien Cares in accordance with generally accepted accounting principles as well as in accordance with established internal financial management techniques and practices appropriate to nonprofit accounting. Primary responsibilities include budget forecasting, analysis and reporting, contract compliance review, annual budgeting and financial performance to date, and procurement activities for Damien Center and Damien Cares.

 Evaluation of Performance

Performance will be evaluated based on meeting the requirements of the job description; meeting performance metrics and other quality indicators established for this position; working effectively in a team environment; and demonstrating the values of Damien Center and Damien Cares.

 Performance Metrics

Performance metrics for this position will be established annually based on:

  • Completing all finance activities accurately and according to established deadlines.
  • Producing error-free documents.
  • Adherence to financial guidelines and established budget.
  • Clean financial and grant audits.

 Key Outcomes Expected

Financial Management and Analysis:

  • Organize and implement the organization's fiscal function and performance to meet established financial goals of the organization.
  • Implement and enforce financial policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the agency.
  • In conjunction with the CFO, perform contract reviews and assure financial contract compliance with funded entities and with federal and state regulations, including but not limited to Health Resources and Services Administration (HRSA), Indiana State Department of Health (ISDH), Marion County Public Health Department (MCPHD), US Housing and Urban Development (HUD), Centers for Disease Control and Prevention (CDC), Health Foundation of Greater Indianapolis, and other entities as appropriate or directed.
  • Support the implementation and monitoring of all contracts throughout the contract period for each funding source in coordination with 340B Manager to assure compliance with federal rules and regulations.
  • Assist with review of grant announcements from public and private sources to help make determinations of agency eligibility and capacity.
  • Assist with monitoring of portfolio of contract scopes for accurate and consistent implementation throughout the contract period for each funding source.
  • Ensure continued compliance of all 340B expenditures with federal rules and regulations.
  • Work collaboratively with audit team during preparation and filing of annual IRS forms, such as 990 and 5500 in accordance with auditors.

 Day to Day Operations:

  • Ensure all cash/checks are received and deposits made in an accurately and timely manner.
  • In conjunction with Bookkeeping Plus, ensure the accurate and timely computation, withholding, and accounting for all payroll deductions.
  • Work collaboratively with the fund development team to monitor and accurately report restricted and unrestricted donations and private grants to inform strategic financial planning for the organization.
  • Ensure management of grant budget development and expenditures in collaboration with staff and outsourced grant writers as well as Bookkeeping Plus, including all federal, state, local, and foundation grants.
  • In collaboration with each program director, ensure agency budgets are accurately reflected, and all grant expenditures are properly and timely reported and tracked.
  • Ensure all budget amendments are accurate and submitted on time.
  • Ensure professional and timely communication with funders regarding expenditures, contract obligations, and expenditure to outcome success. Attend technical assistance webinars as needed to support coordination and implementation of these activities.  

Managing Others:

  • Provide leadership to direct report staff in the department, including customer service and professionalism.
  • With guidance from the HR Team, effectively perform supervisory functions of coaching, training, and disciplining according to Damien Center and Damien Cares policies.  Hold employees accountable for meeting their goals and assignments and take appropriate steps when issues occur.
  • Evaluate direct report Finance team members for continual improvement and effectiveness of the group as well as provide individuals with professional and personal growth with emphasis on opportunities (where possible) of individuals.
  • Establish and promote positive communication among all team members of Damien Center and Damien Cares to increase collaborations and reduce inefficiencies.

 Critical skills, knowledge, and behaviors

  • Demonstrates ability to actively participate in the creation of financial operational plans and ensure such plans are implemented.
  • Demonstrates knowledge and application of Generally Accepted Accounting Principles for non-profit accounting.
  • Demonstrates ability to analyze financial information, recognize trends, and make decisions; demonstrates ability to read and interpret financial contracts.
  • Demonstrates effective analytical, problem solving, and decision-making skills; can gather and analyze data and information and draw conclusions.  Able to think logically and analytically.
  • Able to read, interpret, and use forms and other visual instructions in order to perform required work.
  • Able to manage an overall process of a department, including setting and meeting schedules, prioritizing, and following up on tasks, and performing responsibilities efficiently and timely (time management).
  • Demonstrates ability to set and meet goals, both departmentally and individually.  Demonstrates ability to operate within and meet budgets.
  • Demonstrates effective supervisory skills, including recruiting, teaching, coaching, and mentoring.  Able to guide others toward professional development.  Can hold others accountable for performance.
  • Demonstrates effective verbal, written, and interpersonal skills, in person and over the phone.
  • Can effectively communicate and build relationships with a variety of individuals with diverse backgrounds, education, demographics, and economic levels and roles. 
  • Demonstrates strong active listening skills. 
  • Can operate effectively in a multicultural environment.
  • Able to identify needs of individuals and develop solutions to meet those needs. 
  • Demonstrates strong customer service orientation.
  • Works well in a team environment and as part of a team. 
  • Able to negotiate with and influence others.  Able to resolve conflicts in a mutually beneficial agreement.
  • Proactive in anticipating and alerting others to problems with processes or projects.
  • Able to juggle multiple requests and meet multiple deadlines.  Can adjust to a changing environment.
  • Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage, emails, etc.
  • Demonstrates ability to learn and become proficient on new applications, programs, etc.

 Education, education, degrees and licenses

  • Bachelor's Degree in Accounting or Finance; with at least 5 years of Nonprofit accounting experience in similar role.
  • Will be required to participate in continuing educations programs as requested.

 Physical demands/Work environments

  • Must be able to work proficiently with computers and other office equipment.
  • Must be able to work onsite and in person.
  • Required to travel approximately 15% of time to attend conferences and meetings, etc.  Travel is generally within Central Indiana.
  • Must be able to show proof of COVID 19 vaccination and booster immunizations.
  • Must be able to pass a criminal background check, National Sex Offender, National Criminal, Education, MVR (driving), and credit check.

 Equal Employment Opportunity

Damien Center and Damien Cares provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability in accordance with all federal, state, and local regulations.

 Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

 Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. Damien Center and Damien Cares may change the specific job duties with or without prior notice based on the needs of the organization.

 
   

 

 

 

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