Damien Center
  • - Administration & Human Resources
  • Indianapolis, IN, USA
  • Full Time

Chief Financial Officer (new position)

Leadership & Finance Teams

Summary

This position has been created to support the Damien Center mission in being a trusted partner through services, education, and advocacy for all people living with or at risk for HIV and any person seeking a safe and welcoming home for care. Key outcomes include directing all fiscal functions of Damien Center and Damien Cares in accordance with generally accepted accounting principles as well as in accordance with established internal financial management techniques and practices appropriate to nonprofit accounting. Primary responsibilities include strategic planning, financial forecasting, analysis and reporting, contract compliance and review, annual budgeting and financial performance to date, planning, procurement, and investment activities for Damien Center and Damien Cares well as supervision and evaluation of all finance department and contract employees.

 Evaluation of Performance

Performance will be evaluated based on meeting the requirements of the job description; meeting performance metrics and other quality indicators established for this position; working effectively in a team environment; and demonstrating the values of Damien Center and Damien Cares.

 Performance Metrics

Performance metrics for this position will be established annually based on:

  • Completing all finance activities accurately and according to established deadlines.
  • Producing error-free documents.
  • Adherence to financial guidelines and established budget.
  • Clean audits.

 Key Outcomes Expected

Financial Planning, Management and Analysis:

  • Plan, develop, organize, implement, direct and evaluate the organization's fiscal function and performance to meet established financial goals of the organization.
  • Participate in the development of the agency's plans and programs as related to the financial growth of the strategic plan.
  • Evaluate and advise on the financial impact of long-range planning, introduction of new programs/grants/strategies and regulatory action.
  • Enhance and/or develop, implement, and enforce financial policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the agency.
  • Provide technical financial advice and knowledge to others on staff as needed.
  • Continually improve the budget process through education of department Leaders/Directors on financial issues impacting their budgets.
  • Provide strategic financial input and leadership on decision-making issues affecting the organization.
  • Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position.
  • Develop a reliable cash flow projection process and reporting mechanism which includes a minimum cash threshold to meet operating needs.
  • Serve as an advisor from the financial perspective on any contract into which the agency may enter.
  • Conduct contract reviews and assure financial contract compliance with funded entities and with federal and state regulations, including but not limited to Health Resources and Services Administration (HRSA), Indiana State Department of Health (ISDH), Marion County Public Health Department (MCPHD), US Housing and Urban Development (HUD), Centers for Disease Control and Prevention (CDC), Health Foundation of Greater Indianapolis, and other entities as appropriate or directed.
  • Ensure that contracted scopes of work are accurately implemented and monitored throughout the contract period for each funding source and, as appropriate, seek approval for scope changes with funding sources. Track and report 340B expenditures in coordination with 340B Manager to assure compliance with federal rules and regulations.
  • Assist with review of grant announcements from public and private sources to help make determinations of agency eligibility and capacity.
  • Ensure the portfolio of contract scopes are accurately and consistently implemented and monitored throughout the contract period for each funding source.
  • Ensure compliance of all 340B expenditures with federal rules and regulations.
  • Ensure preparation and filing of annual IRS forms, such as 990 and 5500 in accordance with auditors.
  • Ensure preparation of all financial materials for annual audit.

 Day to Day Operations:

  • Ensure all disbursement requests are accurately and timely received, recorded, and authorized in accordance with agency policies and procedures.
  • Ensure all cash/checks are received and deposits made in an accurately and timely manner.
  • Ensure the accurate and timely computation, withholding, and accounting for all payroll deductions.

 Managing Others:

  • Provide leadership to the department in all areas, including customer service and professionalism.
  • With guidance from the HR Team, effectively perform all supervisory functions of hiring, coaching, training, disciplining, and terminating, according to Damien Center and Damien Cares policies.  Hold employees accountable for meeting their goals and assignments and take appropriate steps when issues occur.
  • Evaluate the Finance team for continual improvement of the efficiency and effectiveness of the group as well as provide individuals with professional and personal growth with emphasis on opportunities (where possible) of individuals.
  • Establish and promote positive communication among all team members of Damien Center and Damien Cares to increase collaborations and reduce inefficiencies.

 Leadership within the Organization:

  • Always represent Damien Center and Damien Cares in a professional manner, providing courteous service to both internal and external constituents and presenting a positive image of Damien Center and Damien Cares.
  • Develop credibility for the finance team by providing timely and accurate analysis of budgets, financial reports, and financial trends to assist the CEO, the Board and/or other leadership in performing their responsibilities.
  • Establish credibility throughout the organization and with the Board as an effective developer of solutions to business challenges.

 Critical skills, knowledge, and behaviors

Demonstrates ability to actively participate in the creation of strategic and financial operational plans and ensure such plans are implemented.

  • Demonstrates knowledge and application of Generally Accepted Accounting Principles for non-profit accounting.
  • Demonstrates ability to analyze financial information, recognize trends, and make decisions; demonstrates ability to read and interpret financial contracts.
  • Demonstrates effective analytical, problem solving, and decision-making skills; can gather and analyze data and information and draw conclusions.  Able to think logically and analytically.
  • Able to read, interpret, and use forms and other visual instructions in order to perform required work.
  • Able to manage an overall process of a department, including setting and meeting schedules, prioritizing, and following up on tasks, and performing responsibilities efficiently and timely (time management).
  • Demonstrates ability to set and meet goals, both departmentally and individually.  Demonstrates ability to operate within and meet budgets.
  • Demonstrates effective supervisory skills, including recruiting, teaching, coaching, mentoring, and terminating.  Able to guide others toward professional development.  Can hold others accountable for performance.
  • Demonstrates effective verbal, written, and interpersonal skills, in person and over the phone.  Can effectively communicate and build relationships with a variety of individuals with diverse backgrounds, education, demographics, and economic levels and roles.  Demonstrates strong active listening skills.  Can operate effectively in a multicultural environment.
  • Able to identify needs of individuals and develop solutions to meet those needs. 
  • Demonstrates strong customer service orientation.
  • Works well in a team environment and as part of a team. 
  • Able to negotiate with and influence others.  Able to resolve conflicts in a mutually beneficial agreement.
  • Proactive in anticipating and alerting others to problems with processes or projects.
  • Able to juggle multiple requests and meet multiple deadlines.  Can adjust to a changing environment.
  • Proficient in basic computer skills, i.e. Microsoft Word, Excel, Internet usage, emails, etc.
  • Demonstrates ability to learn and become proficient on new applications, programs, etc.

 Education, education, degrees and licenses

  • Bachelor's Degree in Accounting or Finance; with at least 5-10 years of Nonprofit accounting experience in similar role.
  • CPA attainment or goal to attain and retain CPA designation within one year.
  • Will be required to participate in continuing educations programs as requested.

 Physical demands/Work environments

  • Must be able to work proficiently with computers and other office equipment.
  • Must be able to work onsite and in person.
  • Required to travel approximately 25% of time to attend conferences and meetings, etc.  Travel is generally within Central Indiana.
  • Must be able to show proof of COVID 19 vaccination and booster immunizations.
  • Must be able to pass a criminal background check, National Sex Offender, National Criminal, Education, MVR (driving), and credit check.

 Equal Employment Opportunity

Damien Center and Damien Cares provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability in accordance with all federal, state, and local regulations.

 

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

 

Job Responsibilities

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. Damien Center and Damien Cares may change the specific job duties with or without prior notice based on the needs of the organization

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